TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 21, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 98-260-2M (Re-Bid) Coarse Screens at 95th Street Pumping Station, Piping and Electrical Work at 95th and 125th Street Pumping Stations, Chicago, Illinois to F.H. Paschen, S.N. Nielsen & Associates, LLC, in an amount of $174,894.02, from an amount $10,317,268.81, to an amount not to exceed $10,492,162.83, Accounts 401-50000-645600 and 645700, Purchase Order 5000900
Body
Dear Sir:
On June 19, 2008 the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 98-260-2M (Re-Bid) Coarse Screens at 95th Street Pumping Station, Piping and Electrical Work at 95th and 125th Street Pumping Stations, Chicago, Illinois to F.H. Paschen, S.N. Nielsen & Associates, LLC, in an amount not to exceed $10,319,000.00. The contract terms called for the completion of all work by October 18, 2009. This contract is still in progress.
As of January 8, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in the amount of $1,731.19 from the original amount awarded of $10,319,000.00. The current contract value is $10,317,268.81. The prior approved change orders reflect a 0.02% decrease to the original contract value.
Item 1: An extra in the amount of $127,918.20 to provide additional tuck pointing at the 95th Street Pumping Station, at the request of the Maintenance and Operations Department. The contract involves tuck pointing the masonry and limestone around the existing Pumping Station. The revisions are necessary to keep the existing building structurally sound and in good repair. The contractor submitted a cost proposal (CCO-16) in the amount of $127,918.20. The engineer reviewed the proposal, found it reasonable, and stated via correspondence 303, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is in the best interest of the District.
Item 2: An extra in the amount of $46,975.82 to provide a revision for the discharge pipe on two pumps at the 125th Street Pumping Station. The contract involves the installation of approximately four feet total of four foot diameter pipe through the Pumping Station wall. The work is necessary because connecting the new pipe at the exterior wall is not possible due to its curved shape. Instead, the contractor must add additional new pipe through the masonry wall to connect to an existing flange, then repair the masonry wall. The contractor submitted a cost proposal (CCO-15) in the amount of $46,975.82. The engineer reviewed the proposal, found it reasonable, and stated via correspondence 294, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute two change orders to increase Contract 98-260-2M, in an amount of $174,894.02 (1.70% of the current contract value), from an amount of $10,317,268.81, to an amount not to exceed $10,492,162.83.
Funds are available in Accounts 401-50000-645600 and 645700.
Requested, Joseph P. Sobanski, Director of Engineering, TEK:JKK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 21, 2010
Attachment