TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 21, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 09-616-11, Switchgear Maintenance and Repair at Various Service Areas, to American Industrial Motor Service, in an amount of $16,439.00, from an amount of $491,000.00, to an amount not to exceed $507,439.00, Account 101-69000-612650, Purchase Order 5001078
Body
Dear Sir:
On September 3, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 09-616-11, Switchgear Maintenance and Repair at Various Service Areas, to American Industrial Motor Service, in an amount not to exceed $491,000.00. The contract expires on March 27, 2010.
This contract has no prior change orders.
On October 20, 2009, a medium voltage circuit breaker located at the D799 substation, at the Stickney WRP, was damaged due to an electrical fault. The requested increase is required for procurement of material and services for replacement of the faulted circuit breaker which is a critical part of the substation’s operation and control. A time extension of one hundred and twenty-six (126) calendar days is also being requested at this time for execution of the required work.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, is germane to the original contract, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 09-616-11, in an amount of $16,439.00 (approximately 3.3% of the original contract value), from an amount of $491,000.00, to an amount not to exceed $507,439.00. Authorization is also requested to extend the contract termination date from March 27, 2010 to July 31, 2010.
Funds are available in Account 101-69000-612650.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:IJA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 21, 2010