TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 21, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order to Fairfield Service Company of Indiana, LLC, to Furnish and Deliver Parts for the Fine Screens at the Calumet Water Reclamation Plant, in an amount not to exceed $90,000.00, Account 101-68000-623270, Requisition 1293641
Body
Dear Sir:
Authorization is requested to issue a purchase order to Fairfield Service Company of Indiana, LLC, to furnish and deliver parts for the fine screens at the Calumet Water Reclamation Plant. This purchase order will expire on December 31, 2012.
Fairfield Service Company of Indiana, LLC, the sole source provider of the fine screen components, has submitted prices for the parts required. Inasmuch as Fairfield Service Company of Indiana, LLC is the only source of supply for the parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Fairfield Service Company of Indiana, LLC is not authorized to transact business in Illinois but has submitted a certificate of good standing from the State of Indiana. The Maintenance and Operations Department has received approval from the Executive Director to move forward with the recommendation to award.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract. The parts are manufactured in the United States.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Fairfield Service Company of Indiana, LLC, in an amount not to exceed $90,000.00.
Funds for the 2010 expenditure, in the amount of $30,000.00, are available in Account 101-68000-623270. The estimated expenditures for 2011 and 2012 are $30,000.00 for each year. Funds for the 2011 and 2012 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Requested, Osoth Jamjun, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:ms
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 21, 2010