TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 21, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase orders and enter into an agreement with Siemens Industry, Inc., for Maintenance Services and Repair Parts for Three Kinetics Field Application Panels at the Racine Avenue Pumping Station and Robicon Variable Frequency Drives at the Calumet Water Reclamation Plant., in an amount not to exceed $70,000.00, Accounts 101-68000, 69000-612600, Requisitions 1287661, 1289881
Body
Dear Sir:
Authorization is requested to issue purchase orders and enter into an agreement with Siemens Industry, Inc., for maintenance services and repair parts for Three Kinetics Field Application Panels at the Racine Avenue Pumping Station and for Robicon Variable Frequency Drives at the Calumet Water Reclamation Plant. The purchase order issued for the Robicon Variable Frequency Drives will expire on December 31, 2010 and the purchase order issued for Kinetics Field Application Panels will expire on December 31, 2011.
Siemens Industry, Inc., the sole source provider for labor and repair parts for Kinetics panels and Robicon drives, has submitted prices for the labor and parts required. Inasmuch as Siemens Industry, Inc., is the only source of supply for the labor and repair parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Siemens Industry, Inc., registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required. The parts are manufactured in the United States.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Siemens Industry, Inc., in an amount not to exceed $70,000.00.
Funds for 2010 expenditures in the amount of $60,000.00, are available in Accounts 101-68000, 69000-612600. The estimated expenditures for 2011 are $10,000.00. Funds for the 2011 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Osoth Jamjun, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:bk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 21, 2010