TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 21, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase purchase order with Lexington Lion Chicago GP LLC, for maintenance, operation, and capital repairs of the common areas located at 111 East Erie Street, in an amount of $9,926.20, from an amount of $256,400.00, to an amount not to exceed $266,326.20, Account 101-15000-612390, Purchase Order 3055902
Body
Dear Sir:
On January 22, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to Lexington Lion Chicago GP LLC for maintenance, operation, and capital repairs of the common areas of the 111 East Erie Street Building (Annex) for the year 2009 in an amount not to exceed $72,000.00. The purchase order expired on December 31, 2009.
As of January 21, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $184,400.00 from the original amount awarded of $72,000.00. The current contract value is $256,400.00. The prior approved change orders reflect a 256.1% increase to the original contract value.
This change order is needed to pay for higher than estimated costs for the 2009 façade repairs to the 111 East Erie Street Building.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the purchase order was issued, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order to Lexington Lion Chicago GP LLC, in an amount of $9,926.20 (3.87% of the current purchase order value), from an amount of $256,400.00, to an amount not to exceed $266,326.20.
Funds are available in Account 101-15000-612390.
Requested, Eileen McElligott, Administrative Services Manager, EMcE:BKS:MG:CW:GT
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 21, 2010
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