TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-848-11 Services to Rebuild One Track Bucket Loader at the Calumet Water Reclamation Plant, estimated cost $310,000.00, Account 101-68000-612760, Requisition 1295053
Body
Dear Sir:
Contract documents and specifications have been prepared for services to rebuild one track bucket loader at the Calumet Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure services to provide all necessary labor, supervision, tools, equipment, materials and appurtenances to rebuild one track bucket loader at the Calumet Water Reclamation Plant. These services are required to restore the Caterpillar loader to acceptable performance standards and extend the loader’s useful service life through Caterpillar’s certified reconditioning process.
The estimated cost for this contract is $310,000.00.
The bid deposit for this contract is $15,500.00.
The contract specifications require that all work commence upon the approval of the contractor’s bond, and be completed 120 calendar days thereafter. Liquidated damages are $100.00 for each and every calendar day that the contractor is in default of the time specified.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because the work is performed off-site at a Caterpillar dealership.
Revised Appendix D will not be included in this contract because of the specialized nature of the work.
The tentative schedule for this contract is as follows:
Advertise February 17, 2010
Bid Opening March 9, 2010
Award April 15, 2010
Completion December 31, 2010
Funds are available in 2010 in Account 101-68000-612760.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise contract 10-848-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:TRS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 4, 2010