TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease Contract 08-900-07 Inspection, Testing and Maintaining Crossing Signal Systems at the HASMA and Ridgeland Railroad Crossings, to Balfour Beatty Rail Systems, Inc., in an amount of $10,344.21, from an amount of $25,000.00, to an amount not to exceed $14,655.79, Account 101-69000-612670, Purchase Order 5000951
Body
Dear Sir:
In accordance by Section 11.5 of the Purchasing Act, on November 5, 2008, the Director of Maintenance and Operations reported the declaration of an operational emergency to obtain services for emergency inspection, testing and maintenance for the railroad crossing signal system at HASMA. The Director of Procurement and Materials Management issued a Purchase Order for Contract 08-900-07 Inspection, Testing and Maintaining Crossing Signal Systems at the HASMA and Ridgeland Railroad Crossings, to Balfour Beatty Rail Systems, Inc., in an amount not to exceed $25,000.00. The contract expired on December 31, 2009.
This contract has no prior change orders.
A decrease in contract value is being requested at this time because the utilization of the contract services was less than originally anticipated.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 08-900-07 in an amount of $10,344.21 (41.4% of the current contract value) from an amount of $25,000.00 to an amount not to exceed $14,655.79.
Funds will be restored in Account 101-69000-612670.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO'C:MAG:LSC:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 4, 2010