TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease Contract 08-612-11, Services of Street Sweepers at Various Locations Groups A and C, to Gosia Cartage, Ltd., in an amount of $28,167.50, from an amount of $122,330.22, to an amount of $94,162.72, Account 101-66000/69000-612420, Purchase Order 5000881
Body
Dear Sir:
On June 5, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 08-612-11 Services of Street Sweepers at Various Locations Groups A and C, to Gosia Cartage Ltd., in an amount not to exceed $167,400.00. The contract expired on December 31, 2009.
As of January 15, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $45,069.78 from the original amount awarded of $167,400.00. The current contract value is $122,330.22. The prior approved change orders reflect a 27% decrease to the original contract value.
Due to less than anticipated use of the services in 2009, funds were not utilized.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease contract 08-612-11 in an amount of $28,167.50, from an amount of $122,330.22, to an amount of $94,162.72. This represents a decrease of 23% of the current contract value.
Funds will be restored in Account 101-66000-612420.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:MA Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 4, 2010.
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