TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 04-824-2P Tertiary Filter Rehabilitation, Pump VFDs and Other Plant Improvements at the Egan, Hanover Park, and Kirie Water Reclamation Plants, to IHC Construction Companies, LLC, in an amount not to exceed $35,390.00, from an amount of $16,486,676.68 to an amount not to exceed $16,522,066.68, Accounts 401-50000-645650 and 645750, Purchase Order 5000803
Body
Dear Sir:
On December 6, 2007, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 04-824-2P Tertiary Filter Rehabilitation, Pump VFDs and Other Plant Improvements at the Egan, Hanover Park, and Kirie Water Reclamation Plants (WRPs), to IHC Construction Companies, LLC, in an amount not to exceed $16,074,400.00. The contract terms called for the completion of all work by January 10, 2010. This contract is still in progress.
As of January 22, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $412,276.68 from the original amount awarded of $16,074,400.00. The current contract value is $16,486,676.68. The prior approved change orders reflect a 2.56% increase to the original contract value.
The contract involves the replacement of three air lift box covers with fiber reinforced, covered gratings at the Hanover Park WRP. After removal of these air lift box covers, it was discovered that the existing steel frames, which support the covered gratings, are severely corroded. Therefore, it is necessary to replace the frames with new stainless steel frames. Also, two additional air lift boxes were found in poor condition; therefore, two additional stainless steel frames and fiber reinforced, covered gratings are required to be added to the scope of work.
The contractor submitted a cost proposal (COR-38) in the amount of $35,390.00. The engineer reviewed the proposal, found it reasonable, and stated via correspondence 640, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract as signed.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 04-824-2P in an amount of $35,390.00 (0.21% of the current contract value) from an amount of $16,486,676.68 to an amount not to exceed $16,522,066.68.
Funds are available in Accounts 401-50000-645650 and 645750.
Requested, Joseph P. Sobanski, Director of Engineering, TEK:JKK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 4, 2010
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