TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
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Authority to decrease purchase order and amend agreement with Gardner Denver Nash LLC, for services to inspect and recommend repairs for the Nash Gas Booster Compressors and Vacuum Pumps at the Stickney Water Reclamation Plant and the Racine Avenue Pumping Station, in an amount of $30,000.00, from an amount $45,020.30, to an amount of not to exceed $15,020.30, Account 101-69000-612650, Purchase Order 3047810
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Dear Sir:
On November 1, 2007, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Gardner Denver Nash LLC, for services to inspect and recommend repairs for the Nash Gas Booster Compressors and Vacuum Pumps at the Stickney Water Reclamation Plant and the Racine Avenue Pumping Station, in an amount not to exceed $60,000.00. The contract expired on December 31, 2009.
As of January 15, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $14,979.70 from the original amount awarded of $60,000.00. The current contract value is $45,020.30. The prior approved change orders reflect a 25% decrease to the original contract value.
A decrease is being requested at this time because the services were not performed in 2009, due to lower than anticipated equipment service needs.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the contract in an amount of $30,000.00 (66.6% of the current contract value) from an amount of $45,020.30, to an amount not to exceed $15,020.30.
Funds will be restored in Account 101-69000-612650.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:MA Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 4, 2010.
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