TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease Contract 09-696-11, Services of Tractor-Mounted Paddle Aerators with Tillers for Material Handling at the Lawndale Avenue Solids Management Area, to Bechstein-Klatt, in an amount of $74,468.42, from an amount of $550,000.00, to an amount of $475,531.58, Account 101-66000-612520, Purchase Order 5000979
Body
Dear Sir:
On February 5, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 09-696-11 Services of Tractor-Mounted Paddle Aerators with Tillers for Material Handling at the Lawndale Avenue Solids Management Area (LASMA), to Bechstein-Klatt, in an amount not to exceed $550,000.00. The contract expired on December 31, 2009.
This contract has no prior change orders.
Due to less than anticipated use of the services in the LASMA area in 2009, funds were not utilized.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 09-696-11 in an amount of $74,468.42 (13.5% of the current contract value) from an amount of $550,000.00, to an amount not to exceed $475,531.58.
Funds will be restored in Account 101-66000-612520.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:MA:tw Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 4, 2010.