TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease purchase order to Thomas Pump Company, to furnish and deliver repair replacement parts for Patterson Pumps at the Stickney Water Reclamation Plant, in an amount of $10,479.00 from an amount of $40,000.00 to an amount not to exceed $29,521.00. Account 101-69000-623270, Purchase Order 3055725
Body
Dear Sir:
On February 5, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to Thomas Pump Company, to furnish and deliver repair replacement parts for Patterson Pumps at the Stickney Water Reclamation Plant, in an amount not to exceed $40,000.00. The contract expires on December 31, 2010.
This contract has no prior change orders.
A decrease is being requested at this time because the utilization of the contract in 2009 was less than originally anticipated.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order in an amount of $10,479.00 (approximately 26.2% of the current contract value) from an amount of $40,000.00 to an amount not to exceed $29,521.00.
Funds will be restored in Account 101-69000-623270.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:MW Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 4, 2010