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File #: 10-0102    Version: 1
Type: Agenda Item Status: Adopted
File created: 1/27/2010 In control: Procurement Committee
On agenda: 2/4/2010 Final action: 2/4/2010
Title: Authority to decrease purchase order and amend agreement with PMA Consultants of Illinois, LLC., for professional engineering services, in an amount of $300,629.82, from an amount of $565,000.00, to an amount not to exceed $264,370.18, Account 201-50000-601170, Purchase Order 3027307

TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 4, 2010

 

COMMITTEE ON PROCUREMENT

 

Mr. Richard Lanyon, Executive Director

 

Title

Authority to decrease purchase order and amend agreement with PMA Consultants of Illinois, LLC., for professional engineering services, in an amount of $300,629.82, from an amount of $565,000.00, to an amount not to exceed $264,370.18, Account 201-50000-601170, Purchase Order 3027307

Body

 

Dear Sir:

 

On May 6, 2004, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with PMA Consultants of Illinois, LLC, for professional engineering services for cost estimation, schedule development and/or updating of boiler plate specifications to CSI format, updating test requirements for pre-approved protective coatings and concrete admixtures, and preparation of manuals for various construction projects, in an amount not to exceed $565,000.00.  The agreement terms called for the completion of all work by December 31, 2006.

 

This agreement has no prior change orders.

 

To date, the total expenditures are $264,370.18 and no further services are expected to be required.

 

This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement in an amount of $300,629.82 (53.2% of the current contract value) from an amount of $565,000.00 to an amount not to exceed $264,370.18.

 

Funds will be restored to Account 201-50000-601170.

 

Requested, Joseph P. Sobanski, Director of Engineering, SAF

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 4, 2010