TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease Contract 98-514-2V Expansion of Pumping and Blower Building and Re-roofing of Tertiary Building at the Hanover Park Water Reclamation Plant to FH Paschen and SN Nielsen, Inc., in an amount of $105,921.75, from an amount $2,603,452.55 to an amount not to exceed $2,497,530.80, Account 201-50000-645680, Purchase Order 3011404
Body
Dear Sir:
On December 20, 2001 the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 98-514-2V Expansion of Pumping and Blower Building and Re-roofing of Tertiary Building at the Hanover Park Water Reclamation Plant to FH Paschen and SN Nielsen, Inc., in an amount not to exceed $2,527,000.00. The contract terms called for the completion of all work by September 20, 2004.
As of January 22, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $76,452.55, from the original amount awarded of $2,527,000.00. The current contract value is $2,603,452.55. The prior approved change orders reflect a 3.02% increase to the original contract value.
To date, the total expenditures are $2,489,849.55, the contract has been closed, and no further work is expected. Liquidated damages in the amount of $1,500.00 were assessed and an additional credit of $6,181.25 in unused contingency items was applied.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 98-514-2V in an amount of $105,921.75 (4.07% of the current contract value) from an amount of 2,603,452.55 to an amount not to exceed $2,497,530.80.
Funds will be restored to Account 201-50000-645680.
Requested, Joseph P. Sobanski, Director of Engineering, SAF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 4, 2010
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