TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-614-11 Elevator Maintenance at Various Service Areas, estimated cost $668,000.00, Accounts 101-67000/68000-612680, 101-69000-612600, Requisitions 1286850, 1289239, 1289262, 1289963, 1291983, 1293077
Body
Dear Sir:
Contract documents and specifications have been prepared for the procurement of services to perform repairs on elevators at various service areas, including the Mainstream and Willow Springs Pumping Stations (Group A), the Calumet service area (Group B), and the North Side, Egan, Kirie and Hanover Park service areas (Group C). Repair services will include replacement of hoist ropes, rewiring controllers, cleaning, painting, lubricating, testing and adjusting to the original elevator manufacturer’s specifications. These services are required to extend the service life of the elevators and ensure their operational safety, efficiency and reliability.
The estimated cost for this contract is $668,000.00. The estimated 2010, 2011, 2012 and 2013 expenditures are $184,500.00, $221,000.00, $221,000.00 and $41,500.00 respectively.
The bid deposit for this contract is $10,000.00 for Group A, $7,500.00 for Group B, and $15,900.00 for Group C.
The contract specifications require that all work commence upon approval of the contractor’s bond, and terminate on February 15, 2013. Liquidated damages are $100.00 per day for every instance the contractor fails to meet various performance requirements, as detailed in the contract documents.
The Multi-Project Labor Agreement will be included in this contract.
Revised Appendix D will not be included in this contract because sufficient protected class businesses are available to bid.
The tentative schedule for this contract is as follows:
Advertise February 17, 2010
Bid Opening March 9, 2010
Award April 1, 2010
Completion February 15, 2013
Funds for the current year are available in Accounts 101-67000/68000-612680, 101-69000-612600. Funds for the subsequent years, 2011, 2012 and 2013, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-614-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:IJA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 4, 2010