TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease Contract 09-616-11, Switchgear Maintenance and Repair at Various Service Areas, to American Industrial Motor Service, in an amount of $30,856.00, from an amount of $507,439.00, to an amount not to exceed $476,583.00, Account 101-68000-612600, Purchase Order 5001077
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Dear Sir:
On September 3, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 09-616-11, Switchgear Maintenance and Repair at Various Service Areas, to American Industrial Motor Service, in an amount not to exceed $491,000.00. The contract expires on March 27, 2010.
As of January 25, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $16,439.00 to the original amount awarded of $491,000.00. The current contract value is $507,439.00. The prior approved change orders reflect a 3.3% increase to the original contract value.
Due to less than anticipated use of the services in 2009, funds were not utilized.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, is germane to the original contract, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 09-616-11 in an amount of $30,856.00 (approximately 6% of the current contract value), from an amount of $507,439.00, to an amount not to exceed $476,583.00.
Funds will be restored in Account 101-68000-612600.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:IJA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 4, 2010.
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