TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease Contract 07-860-11, Security Fence Improvements, Repair and Maintenance at the Calumet Water Reclamation Plant, to Fence Masters, Inc., in an amount of $101,794.02, from an amount of $375,000.00, to an amount of $273,205.98, Account 101-68000-612420, Purchase Order 5000735
Body
Dear Sir:
On June 7, 2007, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 07-860-11, Security Fence Improvements, Repair and Maintenance at the Calumet Water Reclamation Plant, to Fence Masters, Inc., in an amount not to exceed $375,000.00, for a three-year period. The contract expires on July 10, 2010.
This contract has no prior change orders.
A decrease in funds is being requested due to a less than anticipated need for security fence installation, repair and maintenance services in 2009 and 2010.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 07-860-11, in an amount of $101,794.02 (approximately 27.1% of the current contract value), from an amount of $375,000.00, to an amount not to exceed $273,205.98.
Funds will be restored in Account 101-68000-612420.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 4, 2010