TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease purchase order and amend agreement with Mr. William Piper of Riordan, Donnelly, Lipinski & McKee, Ltd. for legal services in connection with the Defense and Appeal in the Matter of S. Rebacz Excavating & Trucking v. Metropolitan Water Reclamation District of Greater Chicago, Case No. 02 L 08178, in an amount of $10.00, from an amount of $21,909.92 to an amount not to exceed $21,899.92. Account 101-30000-601170, Purchase Order 3047474
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Dear Sir:
On August 4, 2003, the General Superintendent approved the retention of law firm McKenna Storer Rowe White Farrug to represent the District in the subject litigation regarding the District’s Biosolids Program contract dispute with S. Rebacz Excavating & Trucking in an amount not to exceed $9,500.00.Subsequently, available funds in the amount of $6986.22 were transferred to the subject purchase order under an approved assignment to a different law firm, effective October 9, 2007.
As of January 1, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $14,923.70 from the original amount of $6,986.22. The current contract value is $21,909.92. The prior approved change orders reflect a 213.6% increase to the original contract value.
The decrease in the contract value is being requested due to the need to close the agreement and purchase order.
This change order for this change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement in an amount of $10.00 (approximately .045% of the current contract value),from an amount of $21,909.92 ,to an amount not to exceed $21,899.92.
Funds will be restored in Account 101-30000-601170.
Requested, Frederick M. Feldman, General Counsel, FMF:HSW:crb
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 4, 2010
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