TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase orders and enter into an agreement with LAI, LTD., to furnish and deliver replacement parts and/or services for DeZurik Valves, MSA Gas Detection System, Rotork Electric Actuators, Wemco Pumps, at the Stickney, North Side, Egan, and Kirie Water Reclamation Plants in an amount not to exceed $799,000.00, Accounts 101-67000, 68000, 69000-612600, 623070, 623090, 623270, 623780, and 634650, Requisitions 1287605, 1287616, 1291931, 1287587, 1289217, 1288581, 1287502, 1287640, 1287535, and 1289890
Body
Dear Sir:
Authorization is requested to issue purchase orders and enter into an agreement with LAI, LTD., to furnish and deliver replacement parts and/or services for DeZurik Valves, MSA Gas Detection System, Rotork Electric Actuators, Wemco Pumps, at the Stickney, North Side, Egan, and Kirie Water Reclamation Plants. These purchase orders will expire December 31, 2012.
LAI, LTD., the exclusive manufacturer’s representative and sole source provider of the parts and services, has submitted prices for the parts and services required. Inasmuch as LAI, LTD., is the only source of supply for the parts and services required, nothing would be gained by advertising for bids. (Section 11.4 of the Purchasing Act).
LAI, LTD., is registered and in good standing with the State of Illinois. The parts are mostly manufactured or assembled in the United States.
The Multi-Project Labor Agreement is not applicable because of the specialized nature of the work. If trade work is required, in-house trades will perform the work.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders and enter into an agreement with LAI, LTD., in an amount not to exceed $799,000.00.
Funds for the 2010 expenditures in the amount of $315,000.00 are available in Accounts 101-67000, 68000, 69000-612600, 623070, 623090, 623270, 623780, and 634650. The estimated expenditures for 2011 are $272,000.00 and 2012 are $212,000.00. Funds for the 2011 and 2012 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Osoth Jamjun, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:ms
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 4, 2010