TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease purchase order to the Chicago Defender, Inc., to publish invitations to bid for contracts requiring Appendix D and examination opportunities in a newspaper intended to target the African-American community, in an amount of $4,241.00, from an amount of $22,700.00, to an amount not to exceed $18,459.00, Account 101-20000-612360, Purchase Order 3054897
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Dear Sir:
On December 22, 2008 the Director of Procurement and Materials Management issued a purchase order to the Chicago Defender, Inc., to publish invitations to bid for contracts requiring Appendix D and examination opportunities in a newspaper intended to target the African-American community, in an amount not to exceed $8,500.00. This purchase order expired December 31, 2009.
As of January 25, 2010, the attached list of change orders has been provided. The effect of approved change orders resulted in an increase in the amount of $14,200.00 from the original purchase order amount of $8,500.00. The current purchase order value is $22,700.00. The prior approved change orders reflect a 267 percent increase to the original purchase order value.
This change order is in compliance with the Illinois Criminal Code and is germane to the purchase order.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order in an amount of $4,241.00 (18.7 percent of the current purchase order value) from an amount of $22,700.00 to an amount not to exceed $18,459.00.
Funds will be restored in Account 101-20000-612360.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:bb
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 4, 2010
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