TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase orders to U. S. Automation, L.L.C. to Furnish and Deliver EIM Valve Actuator Parts to the Stickney, Calumet, North Side, Egan and Kirie Water Reclamation Plants, in an amount not to exceed $96,400.00, Accounts 101-67000, 68000, 69000-623070, 623270, Requisitions 1287657, 1290629, 1287603, 1286797 and 1287618.
Body
Dear Sir:
Authorization is requested to issue purchase orders to U. S. Automation, L.L.C., to furnish and deliver EIM Valve Actuator parts to the Stickney, Calumet, North Side, Egan and Kirie Water Reclamation Plants. These purchase orders will expire on December 31, 2012.
U. S. Automation, L.L.C., the sole source provider of the parts, has submitted prices for the parts required. Inasmuch as U. S. Automation, L.L.C., is the only source of supply for the parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
U. S. Automation, L.L.C., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract. The parts are manufactured in the United States.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to U. S. Automation, L.L.C., in an amount not to exceed $96,400.00.
Funds for the 2010 expenditures in the amount of $31,600.00, are available in Accounts 101-67000, 68000, 69000-623070, 623270. The estimated expenditures for 2011 are $32,400.00, and for 2012 are $32,400.00. Funds for the 2011 and 2012 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Requested, Osoth Jamjun, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:bk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 4, 2010