TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease purchase order to Emerson Process Management Power & Water Solutions, Inc., for services to provide a Radio Paper Path Study for Waterways’ Remote Rain Gauge and Water Level System, in an amount of $15,539.00, from an amount of $15,539.00, to an amount of $00.00, Account 101-66000-612620, Purchase Order 3060797
Body
Dear Sir:
On October 1, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Emerson Process Management Power & Water Solutions, Inc., for services to provide a Radio Paper Path Study for Waterways’ Remote Rain Gauge and Water Level System, in an amount not to exceed $15,539.00. The contract expired on December 31, 2009.
This contract has no prior change orders.
A decrease is being requested at this time because the services were not performed in 2009, as this work will be included as part of the full-scale upgrade of the Waterway’s DCS system to be funded under an engineering contract beginning in 2010.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the contract in an amount of $15,539.00 (100% of the current contract value) from an amount of $15,539.00, to an amount of $00.00.
Funds will be restored in Account 101-66000-612620.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:MA Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 4, 2010.