TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order for Contract 09-685-11, Furnishing and Delivering Rain Barrels to Various Locations, to UpCycle Products, Inc., in an amount not to exceed $235,000.00, Account 501-50000-623990, Requisition 1297549
Body
Dear Sir:
On September 3, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 09-685-11, Furnishing and Delivering Rain Barrels to Various Locations.
In response to a public advertisement of December 9, 2009, a bid opening was held on January 5, 2010. The bid tabulation for this contract is:
UPCYCLE PRODUCTS, INC. $235,000.00
MEESE ORBITRON DUNNE CO. $262,350.00
STEINER ELECTRIC COMPANY $269,750.00
ROOT BROTHERS MANUFACTURING & *$1,748,750,000.00
SUPPLY COMPANY
*corrected total
Two hundred fifty-six (256) companies were notified of this contract being advertised and eleven (11) companies requested specifications.
UpCycle Products, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $296,000.00, placing the total bid of $235,000.00, approximately 20.6 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 09-685-11 to UpCycle Products, Inc., in an amount not to exceed $235,000.00.
The bid deposit, in the amount of $14,800.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 501-50000-623990.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 18, 2010