TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 09-646-11, Small Streams Maintenance in Cook County, Illinois, Group A, to J&L Contractors, Inc., in an amount of $150,000.00, from an amount not to exceed $1,260,250.00, to an amount not to exceed $1,410,250.00, Account 501-50000-612620, Purchase Order 5001051
Body
Dear Sir:
On June 18, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 09-646-11, Small Streams Maintenance in Cook County, Illinois, Group A, to J&L Contractors, Inc., in an amount not to exceed $960,250.00. The contract expires on June 29, 2010.
As of February 4, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $300,000.00 from the original amount awarded of $960,250.00. The current contract value is $1,260,250.00. The prior approved change order reflects an approximate 31.2% increase to the original contract value.
Due to a greater than anticipated amount of maintenance work to be performed in 2010, funds allocated for this contract are expected to be depleted prior to the June 29, 2010 expiration date. The increased funding will ensure that maintenance work will continue until a new contract is awarded in 2010.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 09-646-11, Group A, in an amount of $150,000.00 (approximately 11.9% of the current contract value), from an amount of $1,260,250.00, to an amount not to exceed $1,410,250.00.
Funds are being requested in Account 501-50000-612620.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 18, 2010
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