TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authorization to amend the scope of work for Contract 99-467-2E Electrical Upgrade, Pumps, Motors & Drives Replacement, and Elevator Upgrades at the Egan Water Reclamation Plant, to Divane Brothers Electrical Company, Account 401-50000-645750, Purchase Order 5000959
Body
Dear Sir:
On December 4, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 99-467-2E Electrical Upgrade, Pumps, Motors & Drives Replacement, and Elevator Upgrades at the Egan Water Reclamation Plant (WRP), to Divane Brothers Electric Company, in an amount not to exceed $9,057,000.00. The contract terms expires on December 31, 2010.
As of February 5, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in the amount of $5,334.00 from the original amount awarded of $9,057,000.00. The current contract value is $9,051,666.00. The prior approved change orders reflect a 0.059% decrease to the original contract value.
The contract documents call for the replacement of the cab assembly for Elevator No. 2 at the Egan WRP. However, this was listed in error. Elevator No. 2 is in good condition. Instead, the contract documents should have called for the replacement of the cab assembly for Elevator No. 3.
The contractor submitted a cost proposal (COR-2) for an extra in the amount of $56,030.80 and a credit in the amount of $56,011.77, for a net extra in the amount of $19.03. The contractor agreed to perform the work for Elevator No. 3 with no increase in the contract amount. The engineer reviewed the proposal, found it reasonable, and stated via correspondence letter 84, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the original contract as signed.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to amend the scope of work for Contract 99-467-2E Electrical Upgrade, Pumps, Motors & Drives Replacement, and Elevator Upgrades at the Egan WRP.
Requested, Joseph P. Sobanski, Director of Engineering, TEK:JAW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 18, 2010
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