TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase orders to J.D. Wilson Associates, Inc., to Furnish and Deliver Vaughn Chopper Pumps and Parts, on an as needed basis, to the North Side, Hanover Park, and Calumet Water Reclamation Plants, in an amount not to exceed $170,835.00, Accounts 101-67000, 68000-623270, Requisitions 1287569, 1291348, and 1287590
Body
Dear Sir:
Authorization is requested to issue purchase orders to J.D. Wilson Associates, Inc., to furnish and deliver Vaughn Chopper Pumps and Parts, on an as needed basis, to the North Side, Hanover Park, and Calumet Water Reclamation Plants. All parts will be delivered by December 31, 2012.
J.D. Wilson Associates, Inc., the sole source provider of the pumps and parts, has submitted prices for the pumps and parts required. Inasmuch J.D. Wilson Associates, Inc., is the only source of supply for the pumps and parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
J.D. Wilson Associates, Inc. is not registered to transact business in Illinois, but has submitted a certificate of good standing from the State of Indiana. The Maintenance and Operations Department has received approval from the Executive Director to move forward with the recommendation to award.
Vaughn chopper pumps are manufactured in the United States.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue purchase orders to J.D. Wilson Associates, Inc., in an amount not to exceed $170,835.00.
Funds for the 2010 expenditures, in the amount of $64,325.00, are available in Accounts 101-67000, 68000-623270. The estimated expenditure for 2011 is $65,035.00, and 2012 is $41,475.00. Funds for the 2011 and 2012 expenditures are contingent on the Board of Commissioner’s approval of the District’s budget for those years.
Requested, Osoth Jamjun, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:jk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 18, 2010