TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease Contract 00-473-1D Replace Casework, Fume Hoods and Miscellaneous Work, Egan Water Reclamation Plant to IHC/KED, a Joint Venture, in an amount of $18,087.00, from an amount of $7,842,637.44, to an amount not to exceed $7,824,550.44, Accounts 101-50000-612680, 201-50000-645680, and 401-50000-645780, Purchase Order 5000624
Body
Dear Sir:
On October 19, 2006, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 00-473-1D (Re-bid) Replace Casework, Fume Hoods, and Miscellaneous Work, John E. Egan Water Reclamation Plant, to IHC/KED, a Joint Venture, in an amount not to exceed $6,738,400.00. The contract terms called for the completion of all work by April 11, 2008. This contract is still in progress.
As of February 5, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $1,104,237.44 from the original amount awarded of $6,738,400.00. The current contract value is $7,842,637.44. The prior approved change orders reflect a 16.39% increase to the original contract value.
A portion of the contract includes the replacement of components of the north coarse screen equipment. During construction, the Maintenance & Operations Department requested that the north coarse screen be completely rehabilitated, rather than just have components replaced. The complete rehabilitation was completed on a time and material basis under COR-41. Subsequently, the engineer requested the contractor to submit a credit change order for the deletion of work for replacement of components of the north coarse screen included in the original contract documents.
The contractor submitted a credit cost proposal (COR-76) in the amount of $18,087.00. The engineer reviewed the proposal, found it reasonable, and stated via file letter 712, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract as signed.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order for a decrease to Contract 00-473-1D in an amount of $18,087.00 (0.23% of the current contract value), from an amount of $7,842,637.44, to an amount not to exceed $7,824,550.44.
Funds will be restored to Accounts 101-50000-612680, 201-50000-645680, and 401-50000-645780.
Requested, Joseph P. Sobanski, Director of Engineering, TEK:JAW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 18, 2010
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