TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease purchase order to U.S. Automation, L.L.C., to Furnish and Deliver EIM Parts to the Stickney Water Reclamation Plant, in an amount of $11,054.59, from an amount of $11,900.00, to an amount not to exceed $845.41, Account 101-69000-623270, Purchase Order 3054910
Body
Dear Sir:
On January 5, 2009, the Director of Procurement and Materials Management, upon request by the Maintenance and Operations Department, issued a purchase order to U.S. Automation, L.L.C., to furnish and deliver EIM parts to the Stickney Water Reclamation Plant, in an amount of $11,900.00. The parts were for the repair of TARP sluice gate operators. The contract expired on December 31, 2009.
This contract has no prior change orders.
Due to less than anticipated need for repairs in 2009, funds were not utilized.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order in an amount of $11,054.59 (approximately 93% of the original contract value), from an amount of $11,900.00, to an amount not to exceed $845.41.
Funds will be restored in Account 101-69000-623270.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:IJA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 18, 2010