TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 18, 2010
COMMITTEE ON Procurement
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 09-439-11 Demolition of the Former Torco Oil Terminal on District Main Channel Atlas Parcel No. 42.02, to Robinette Demolition, Inc., in an amount of $243,148.61, from an amount of $1,169,523.15, to an amount not to exceed $1,412,671.76, Account 901-30000-667220, Purchase order 5001072
Body
Dear Sir:
On July 13, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 09-439-11, Demolition of the Former Torco Oil Terminal on District Main Channel Atlas Parcel No. 42.02, to Robinette Demolition, Inc., in an amount not to exceed $1,169,523.15. The contract expired on February 15, 2010.
This contract has no prior change orders.
The purpose of this change order is to cover increased quantities of unit rate bid items and field-approved change orders, and to extend the contract period. The increased quantities of unit rate bid items accounts for $212,225.47 of the increase. The increased unit bid items include additional oil removal ($5,640.69), tank heels removal ($155,636.80), storm water management ($37,050.00), wood chips for free oil absorption ($9,984.00), and oily soil disposal ($3,913.98). Engineer-approved field change orders, including drain replacement, chemical disposal and additional concrete removal, account for $30,923.14.
Though the demolition work has been substantially completed, there remains work that cannot be done in low winter temperatures. Therefore, it is requested that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 09-439-11, in an amount of $243,148.61, and extend the expiration date of the contract until June 15, 2010.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 09-439-11 in an amount of $243,148.61 (20.79% of the current contract value), from an amount of $1,169,523.15, to an amount not to exceed $1,412,671.76.
Funds are available in to Account 901-30000-667220.
Requested, Eileen McElligott, Administrative Services Manager, EMcE:BKS:SK:TN:GT
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 18, 2010