TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease purchase order to Gasvoda and Associates, Inc., to Furnish, Deliver, Install and Maintain Seven (7) Danfoss Evita Insitu 4100 Ammonia Analyzer Systems at the Stickney Water Reclamation Plant in an amount of $137,020.20, from an amount of $789,000.00, to an amount not to exceed $651,979.80, Account 101-69000-612650, Purchase Order 3037416
Body
Dear Sir:
On March 16, 2006, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to Gasvoda and Associates, Inc., to furnish, deliver, install and maintain seven (7) Danfoss Evita Insitu 4100 Ammonia Analyzer Systems at the Stickney Water Reclamation Plant, in an amount not to exceed $789,000.00. The contract expires on December 31, 2010.
The contract has no prior change orders.
A decrease in contract value is being requested at this time due to the reduced number of units in service during 2009 and 2010 and their respective maintenance costs over the term of the contract.
This change order is in compliance with the Illinois Criminal Code since the change order is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order in an amount of $137,020.20 (17.4% of the current contract value), from an amount of $789,000.00, to an amount not to exceed $651,979.80.
Funds will be restored in Account 101-69000-612650.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO'C:MAG:LSC:KJ
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 18, 2010