TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 01-353-2M Rehabilitation of the Existing Influent Pumping Station at Kirie Water Reclamation Plant, to Rausch Construction Company, in an amount of $38,464.25, from an amount of $21,649,027.39 to an amount not to exceed $21,687,491.64, Accounts 401-50000-645650 and 645750, Purchase Order 5000394
Body
Dear Sir:
On May 5, 2005, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 01-353-2M, Rehabilitation of the Existing Influent Pumping Station at Kirie Water Reclamation Plant (WRP), to Rausch Construction Company, in an amount not to exceed $20,896,800.00. The contract terms called for the completion of all work by April 18, 2008. This contract is still in progress.
As of February 5, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in the amount of $752,227.39 from the original amount awarded of $20,896,800.00. The current contract value is $21,649,027.39. The prior approved change orders reflect a 3.60% increase to the original contract value.
The contract includes the removal and reinstallation of six venturi meters. The contract documents include sandblasting and painting the outside of the six venturi meters. The meters are part of a closed piping system and the interior of the meters could not be inspected during design, thus rehabilitation of the interior of the meters was not part of the contract. While the contractor was working on pump No. 4 piping, the respective meter was removed. Upon inspection of the meter, it was determined that the bushings needed to be replaced and the interior of the meter needed to be re-coated and re-calibrated. The meter was rehabilitated under a Maintenance & Operation purchase order in order to keep the contract moving forward. It is expected that the remaining five meters are in similar condition, and they should be rehabilitated under this change order.
The contractor submitted a cost proposal (COR-54) for an extra in the amount of $44,968.00 and a credit in the amount of $6,503.75, for a net extra in the amount of $38,464.25. The extra is for replacing the bushings, sandblasting, and recoating the meters both inside and out and recalibration of five meters by the meter manufacturer. The credit is for not having to sandblast and paint the outside of all six venturi meters by the contractor. The engineer reviewed the proposal, found it reasonable, and stated via file letter 807, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 01-353-2M in an amount of $38,464.25 (0.18% of the current contract value), from an amount of $21,649,027.39, to an amount not to exceed $21,687,491.64.
Funds are available in Accounts 401-50000-645650 and 645750.
Requested, Joseph P. Sobanski, Director of Engineering, TEK:JAW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 18, 2010
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