TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
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Authority to increase Contract 08-656-11, Services to Inspect and Maintain TARP Electrical Control Chambers and Tide Gate Monitoring Systems at Various Locations, to Divane Bros. Electrical Co., in an amount of $83,122.07, from an amount $785,234.27, to an amount not to exceed $868,356.34, Account 101-69000-612600, Purchase Order 5000935
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Dear Sir:
On August 14, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 08-656-11, Services to Inspect and Maintain TARP Electrical Control Chambers and Tide Gate Monitoring Systems at Various Locations, to Divane Bros. Electrical Co., in an amount not to exceed $898,000.00. The contract expires on August 28, 2010.
As of February 5, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $112,765.73 from the original amount awarded of $898,000.00. The current contract value is $785,234.27. The prior approved change orders reflect a 12.56% decrease to the original contract value.
An increase in 2010 funds is requested due to an urgent need for repairs of the TARP structures.
This change order is in compliance with the Illinois Criminal Code since this increase is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 08-656-11, in an amount of $83,122.07 (approximately 10.59% of the current contract value), from an amount of $785,234.27, to an amount not to exceed $868,356.34.
Funds are available in Account 101-69000-612600.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:MW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 18, 2010
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