TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 09-499-3D Twin Lakes Reservoir Rehabilitation, in the North Service Area, estimated cost $4,600,000.00, Accounts 101-50000-612620, 401-50000-645720, Requisition 1298619
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 09-499-3D Twin Lakes Reservoir Rehabilitation, in the North Service Area, pursuant to the annual reservoir’s inspection and as required by an agreement dated July 13, 1984 with the National Resource Conservation Service.
The purpose of the project is to repair erosion damage to the Twin Lakes Reservoir. This project is required to prevent further erosion of the shoreline of the two lakes and to dredge accumulated sediments from the West Lake.
The project consists of the following:
1. Constructing a new erosion control system to replace damaged erosion control blocks along approximately 2,800 and 1,750 linear feet of the reservoir rim of the East and West Lakes, respectively.
2. Dredging sediments deposited in the West Lake.
3. Excavating, re-grading, and placing rip-rap and bedding along the west side of the West Lake.
The estimated cost for this contract is $4,600,000.00.
The bid deposit for this contract is $230,000.00.
The contract specifications require that all work shall be completed within 300 calendar days after approval of the contractor’s bond. Liquidated damages are $1,000.00 for each calendar day that the contractor is in default of the time specified for failing to achieve substantial work completion and $200.00 for each calendar day that the contractor is in default of the time specified time for completion of the entire work.
The Multi-Project Labor Agreement will be included in this contract.
Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Construction Services - GC” category for establishing PCE utilization goals. The PCE utilization goals for this contract are 20% Minority Business Enterprises (MBE), 10% Women’s Business Enterprises (WBE), and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise March 17, 2010
Bid Opening April 27, 2010
Award July 8, 2010
Completion May 6, 2011
Funds are available in Accounts 101-50000-612620 and 401-50000-645720.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 09-499-3D.
Requested, Joseph P. Sobanski, Director of Engineering, TEK:GR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 4, 2010