TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-627-11 Services to Maintain Air Compressors and Air Dryers at the Calumet and North Side Water Reclamation Plants, estimated cost $136,500.00, Accounts 101-67000, 68000-612650, Requisitions 1297051 and 1291904
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 10-627-11 Services to Maintain Air Compressors and Air Dryers at the Calumet and North Side Water Reclamation Plants, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure preventive maintenance services and repair parts to regulate, adjust, repair and maintain various air compressors and air dryers at the Calumet and North Side Water Reclamation Plants, on an “as needed” basis over a thirty-six month period. Repair and maintenance services to the compressors and dryers include, but are not limited to, inlet valves, pistons, crankshafts, gauges, automatic drain valves, heat exchangers, inter-coolers, after-coolers, bearings, solenoids, pressure switches, drives, seals and controls.
The estimated cost for this contract is $136,500.00. The estimated 2010, 2011, 2012 and 2013 expenditures are $14,500.00, $45,500.00, $45,500.00 and $31,000.00 respectively.
The bid deposit for this contract is $6,800.00.
The contract specifications require the contractor to furnish the specified repair services on an “as-needed” basis commencing upon approval of the contractor’s bond, and as directed by the Engineer, and terminating 36 months thereafter, or upon the expenditure of available funds, whichever occurs sooner. Liquidated damages are $75.00 for each calendar day past the first 2 working days following the request of the Resident Engineer, wherein the contractor fails to make a service call for non-emergency service, and $50.00 for each hour past the first 2 hours following the request of the Resident Engineer, wherein the contractor fails to make a service call for emergency service.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because the classification of work does not fall within the provisions of the MPLA.
Revised Appendix D will not be included in this contract because the District is seeking a vendor to provide unspecified services to repair and maintain air compressors and dryers on an as needed basis over a four-year period.
The tentative schedule for this contract is as follows:
Advertise April 7, 2010
Bid Opening April 27, 2010
Award June 3, 2010
Completion June 30, 2013
Funds are being requested in 2010, in Accounts 101-67000, 68000-612650. Funds for subsequent years 2011, 2012 and 2013 are contingent on the Board of Commissioner’s approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-627-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 4, 2010