TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Report on rejection of bids for Contract 09-610-12 (Re-Bid), Group C, Furnish and Deliver Trucks to Various Locations, estimated cost $160,000.00
Body
Dear Sir:
On December 18, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 09-610-11, Group C, Furnish and Deliver Trucks to Various Locations.
In response to a public advertisement of January 28, 2009, a bid opening was held February 24, 2009. Groups A, B, D, E, and F were awarded and all bids for Group C were rejected at the April 16, 2009 Board meeting as reported.
In response to a public re-advertisement of April 29, 2009, a bid opening was held on May 19, 2009. The bid tabulation for this contract is:
GROUP C
PATSON, INC., D/B/A TRANSCHICAGO TRUCK GROUP $164,566.00
CHICAGO MACK SALES & SERVICE, INC. $169,620.00
One hundred forty (140) companies were notified of this contract being advertised and ten (10) companies requested specifications.
The Maintenance and Operations Department has cancelled Group C of this contract due to budgetary concerns and it will not be readvertised. The Director of Procurement and Materials Management has informed Patson, Inc., d/b/a Transchicago Truck Group, of this action.
Funds will be restored in Account 101-69000-634860.
Respectfully Submitted, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv