TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-656-11 Services to Inspect and Maintain TARP Electrical Control Chambers and Tide Gate Monitoring Systems at Various Locations, estimated cost $1,157,000.00, Accounts 101-67000/68000/69000-612600, Requisitions 1291327, 1293636, 1294267, 1297036
Body
Dear Sir:
Contract documents and specifications have been prepared for the procurement of services to inspect and maintain TARP electrical control chambers and tide gate monitoring systems at various locations in the Stickney, Calumet, North Side and Kirie service areas. The services will include conducting routine inspections and performing general electrical maintenance and repairs on the underground electrical control structures and tide gate monitoring systems.
The estimated cost for this contract is $1,157,000.00. The estimated 2010, 2011 and 2012 expenditures are $215,500.00, $496,000.00 and $445,500.00, respectively.
The bid deposit for this contract is $57,850.00.
The contract specifications require that all work commence approximately May 17, 2010, and terminate on December 31, 2012. Liquidated damages are $100.00 per day for the contractor’s failure to meet various performance requirements, as detailed in the contract documents.
The Multi-Project Labor Agreement will be included in this contract.
Revised Appendix D will be included in this contract. The type of work to be performed is within the “Electrical” category for establishing PCE utilization goals. The PCE utilization goals for this contract are, 13% Minority Business Enterprises (MBE), 7% Women’s Business Enterprises (WBE), and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise March 10, 2010
Bid Opening April 6, 2010
Award May 6, 2010
Completion December 31, 2012
Funds for the current year are available in Accounts 101-69000/68000/67000-612600. Funds for the subsequent years, 2011 and 2012, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-656-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:IJA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 4, 2010