TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 05-836-3D Lockport Power House Sluice Gate Replacement, South Service Area, to IHC Construction Companies, LLC, in an amount of $294,000.00, from an amount of $12,583,923.80, to an amount not to exceed $12,877,923.80, Account 401-50000-645720, Purchase Order 5000871
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Dear Sir:
On April 3, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 05-836-3D Lockport Power House Sluice Gate Replacement, South Service Area, to IHC Construction Companies, LLC, in an amount not to exceed $11,227,400.00. The contract terms called for the completion of all work by August 12, 2010. This contract is still in progress.
As of March 5, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $1,356,523.80 from the original amount awarded of $11,227,400.00. The current contract value is $12,583,923.80. The approved change orders reflect a 12.08% increase to the original contract value.
The Army Corps of Engineers requested that the District add bar screens in front of the flow diversion gates at the Chicago River Controlling Works and O’Brien Locks to deter Asian carp from migrating into Lake Michigan. This work must be completed before June 1, 2010, when seasonal lake diversions begin. Since this contract involves similar type of work at the Lockport Power House, the Engineering Department determined that it would be most expeditious to perform this work as an extra to this contract. Because of the short time period to perform this work, the Engineering Department will be working in cooperation with the contractor to develop a design. Therefore, it is necessary to proceed on a time and material basis to accomplish the work expeditiously.
The contractor submitted a time and material cost proposal (COR-4) in the amount of $294,000.00. The engineer reviewed the proposal, found it reasonable, and stated via correspondence 134, that the Engineering Department recommends its approval.
This change order is in compliance with the Illinois Criminal Code since the change is in the best interest of the District, and authorized by law.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 05-836-3D, in an amount of $294,000.00 (2.34% of the current contract value), from an amount of $12,583,923.80, to an amount not to exceed $12,877,923.80.
Funds are available in Account 401-50000-645720.
Requested, Kenneth A. Kits, Acting Director of Engineering, TEK:JKK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 18, 2010
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