TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase purchase order to EIMCO Water Technologies, LLC, to Furnish and Deliver Replacement Parts and Services to rebuild Six (6) Clarifier Drives at the Egan Water Reclamation Plant, in an amount of $16,437.00, from an amount of $400,000.01, to an amount not to exceed $416,437.01, Account 101-67000-612650, Purchase Order 3052696
Body
Dear Sir:
On August 14, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to EIMCO Water Technologies, LLC, to furnish and deliver replacement parts and services to rebuild six (6) clarifier drives at the Egan Water Reclamation Plant, in an amount not to exceed $600,000.00. The contract expires on December 31, 2010.
As of February 19, 2010, the attached list of change orders has been approved. The effect of the change orders resulted in a decrease in an amount of $199,999.99 from the original amount awarded of $600,000.00. The current contract value is $400,000.01. The prior approved change orders reflect a 33.3% decrease to the original contract value.
The need for the increase is due to the fact that the 2010 funds of the subject purchase order were used to repair the damage done to the drive for Clarifier 5 under Contract 01-817-2E. The repair was necessary to ensure reliable winter operation of the plant. The Engineering Department is pursuing recovery of these funds.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order, in an amount of $16,437.00 (4.1% of the current contract value), from an amount of $400,000.01, to an amount not to exceed $416,437.01.
Funds are available in Account 101-67000-612650.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO'C:MAG:LSC:KJ
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 18, 2010
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