TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to decrease Contract 08-616-11 Preventive Maintenance Services for Switchgear in Various Service Areas, to Magnetech Power Services, LLC, in an amount of $103,838.21, from an amount of $485,450.00, to an amount not to exceed $381,611.79, Accounts 101-69000-612600/612650, Purchase Order 5000926
Body
Dear Sir:
On August 14, 2008, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 08-616-11 Preventive Maintenance Services for Switchgear in Various Service Areas, to Magnetech Power Services, LLC, in an amount not to exceed $527,000.00. The contract was extended from its original completion date of December 31, 2008, to an indeterminate date when all scheduled work has been completed. All work was completed on December 18, 2009.
As of February 11, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $41,550.00 from the original amount awarded of $527,000.00. The current contract value is $485,450.00. The prior approved change orders reflect a decrease of 7.9% to the original contract value.
Due to less than anticipated use of the services in 2009, funds were not utilized.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 08-616-11, in an amount of $103,838.21 (approximately 21.4% of the current contract value), from an amount of $485,450.00, to an amount not to exceed $381,611.79.
Funds will be restored in Accounts 101-69000-612600/612650.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:IJA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 18, 2010
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