TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 09-687-11 Services to Upgrade Power Feeders and Distribution Systems at the Main Office Building and the Main Office Building Annex, to Airport Electric Company, in an amount of $15,793.04, from an amount of $32,860.02, to an amount not to exceed $48,653.06, Account 101-66000-612680, Purchase Order 5001075
Body
Dear Sir:
On September 3, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 09-687-11 Services to Upgrade Power Feeders and Distribution Systems at the Main Office Building and the Main Office Building Annex, to Airport Electric Company, in an amount not to exceed $24,531.00. The contract was scheduled to expire on December 31, 2009.
As of February 8, 2010, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $8,329.02 to the original amount awarded of $24,531.00. The current contract value is $32,860.02. The prior approved change orders reflect a 34% increase to the original contract value.
The requested increase is required for procurement of equipment and appurtenances to perform additional work on IT Department equipment located in the 4th floor computer room at the Main Office Building. The extra work includes installation of new equipment as well as modification of the design and layout of existing cables and other equipment, as required to ensure compliance with the regulations and codes of the National Fire Protection Agency. A time extension will also be required for completion of the contract work.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, is germane to the original contract, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 09-687-11, in an amount of $15,793.04 (approximately 48.1% of the current contract value), from an amount of $32,860.02, to an amount not to exceed $48,653.06. Authorization is also requested to extend the contract termination date from December 31, 2009 to June 30, 2010.
Funds are available in Account 101-66000-612680.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:IJA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 18, 2010
Attachment