TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-891-11 Repairs to Trucks and Trailers at the Calumet Water Reclamation Plant, estimated cost $120,000.00, Account 101-68000-612860, Requisition 1293079
Body
Dear Sir:
Contract documents and specifications have been prepared for repairs to trucks and trailers at the Calumet Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure mechanical repairs, air conditioning service, towing service, over-the-road repairs and miscellaneous body repairs for medium to heavy duty trucks, semi-tractors and trailers for the Calumet Water Reclamation Plant for an approximately three-year period.
The estimated cost for this contract is $120,000.00. The estimated 2010, 2011, 2012 and 2013 expenditures are $20,000.00, $40,000.00, $40,000.00 and $20,000.00, respectively.
The bid deposit for this contract is $6,000.00.
The contract specifications require that all work commence after approval of the Contractor's Bond and continue for an approximately three-year period. Liquidated damages, in the amounts up to $100.00 per calendar day, may be assessed whenever the contractor breaches any of the various specified time limits for starting and completing the work.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
Revised Appendix D will be included in this contract. The type of work to be performed under the contract does not fit within any of the current Appendix D classifications for establishing PCE utilization goals and are "tailored goals." The PCE utilization goals, for this contract, are 13% Minority Business Enterprises (MBE) and/or Women’s Business Enterprises (WBE), and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise April 14, 2010
Bid Opening May 11, 2010
Award June 17, 2010
Completion July 5, 2013
Funds for the current year are available in account 101-68000-612860. Funds for subsequent years, 2011, 2012, and 2013, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-891-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 18, 2010