TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-028-11, Furnish and Deliver Miscellaneous Laboratory Supplies to Various Locations for a One (1) Year Period, Groups A and B, to A. Daigger & Company, Inc., in an amount not to exceed $71,774.57, Account 101-20000-623570
Body
Dear Sir:
On January 7, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-028-11 furnish and deliver miscellaneous laboratory supplies to various locations for a one (1) year period, beginning approximately April 1, 2010 and ending March 31, 2011.
In response to a public advertisement of January 20, 2010, a bid opening was held on February 9, 2010. The bid tabulation for this contract is:
GROUP A: FILTERS
A. DAIGGER & COMPANY, INC. $56,432.00
TAYLOR CHEMICAL D/B/A $64,211.50
TAYLOR SCIENTIFIC
VWR INTERNATIONAL, LLC $66,665.50
FISHER SCIENTIFIC COMPANY, LLC $67,477.00
GROUP B: LABORATORY SUPPLIES
A. DAIGGER & COMPANY, INC. *$15,342.57
FISHER SCIENTIFIC COMPANY, LLC $16,930.93
VWR INTERNATIONAL, LLC *$18,263.41
TAYLOR CHEMICAL D/B/A $26,666.79
TAYLOR SCIENTIFIC
*corrected total
Three hundred twenty (320) companies were notified of the contract being advertised and seventeen (17) companies requested specifications.
A. Daigger & Company, Inc., the lowest responsible bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A and B of this contract was $75,100.00, placing the total bid of $71,774.57 approximately 4.4 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-028-11, to A. Daigger & Company, Inc., in an amount not to exceed $71,774.57 for Groups A and B.
Purchase orders will be issued for the material, as required. Payment will be based on the unit cost, as indicated in the contract documents. The bid deposits, in the amounts of $2,900.00 for Group A and $850.00 for Group B, will be retained in lieu of a performance bond which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management. Funds are available in Account 101-20000-623570.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:dp
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 18, 2010