TRANSMITTAL LETTER FOR THE BOARD MEETING OF MARCH 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue a purchase order, per grant agreement with the Illinois Emergency Management Agency, to VirTra Systems, Inc., for the District’s share of the cost of a VirTra Simulator, a firearms training simulator, in an amount not to exceed $30,755.00, Account 101-15000-612490, Requisition 1299082
Body
Dear Sir:
On June 4, 2009, the Board of Commissioners authorized the District to enter into an agreement with Illinois Emergency Management Agency for a grant to utilize funds in the amount of $395,775.00, from the Department of Homeland Security, Fiscal Year 2008 Homeland Security Grant Program, Buffer Zone Protection Program (BZPP), CFDA #97-078. The purpose of the agreement was to provide funding for costs related to equipment, planning activities, and the management and administration of preventive and protective actions, which serves to protect, secure, and reduce the vulnerabilities of jurisdictions responsible for the protection of identified critical infrastructure and key resource sites. This agreement expires August 31, 2011.
The grant agreement specifies that the District is to fund a portion of the Skokie Police Department’s cost for a VirTra Simulator, a firearms training simulator, manufactured by VirTra Systems, Inc. The District’s cost, $30,775.00, will be reimbursed thru the Department of Homeland Security’s grant program. The simulator will be housed at the Skokie Police Department and used by both the Skokie Police Department and the District police for training in the appropriate use of force in various situations. The training would provide decision making scenarios, 300-degree situational awareness, use of force training for firearms, and different marksmanship courses with multiple levels of instruction.
Inasmuch as VirTra Simulator, Inc. is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue a purchase order to VirTra Systems, Inc., in an amount not to exceed $30,775.00.
Funds are available in Account 101-15000-612490.
Requested, Eileen McElligott, Administrative Services Manager, BKS:SMK:CW:GT
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 18, 2010