TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order and enter into an agreement with Emerson Process Management Power and Water Solutions, Inc., to Upgrade and Provide Technical Support for the Distributed Control System (DCS) between the Waterways Control Room and Lockport Powerhouse, in an amount not to exceed $409,549.00, Accounts 101, 401-50000, 66000-612620, 645650, Requisition 1297560
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Emerson Process Management Power and Water Solutions, Inc., to upgrade and provide technical support for the Distributed Control System (DCS) between the Waterways Control Room and Lockport Powerhouse. The purchase order will expire on December 31, 2014.
Emerson Process Management Power and Water Solutions, Inc., the sole service provider of upgrade and technical support services for Distributed Control System (DCS), has submitted prices for the services required. The five year maintenance and support totals $110,000.00 and the balance is needed to upgrade from Unix to a Windows-based operating system. Inasmuch as Emerson Process Management Power and Water Solutions, Inc. is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Emerson Process Management Power and Water Solutions, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Emerson Process Management Power and Water Solutions, Inc., in an amount not to exceed $409,549.00.
Funds for the 2010 expenditures, in the amount of $319,261.00, are available in Accounts 101, 401-50000, 66000-612620, 645650. The estimated expenditure for 2011 is $20,956.00, for 2012 is $21,993.00, for 2013 is $23,092.00, and for 2014 is $24,247.00. Funds for the 2011, 2012, 2013, and 2014 expenditures are contingent on the Board of Commissioners’ approval of the Districts budget for these years.
Requested, Osoth Jamjun, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:slk
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 18, 2010