TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 10-770-12 (Re-Bid), Janitorial Services at the Egan Water Reclamation Plant, to Eco Clean Maintenance, Inc., in an amount not to exceed $89,000.00, Account 101-67000-612490, Requisition 1286849
Body
Dear Sir:
On October 15, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-770-11 Janitorial Services at the Egan Water Reclamation Plant.
In response to a public advertisement of November 4, 2009, a bid opening was held on November 24, 2009. All bids were rejected, as reported at the December 17, 2009 Board meeting.
In response to a public re-advertisement of January 6, 2010, a bid opening was held on January 26, 2010. The bid tabulation for this contract is:
ECO CLEAN MAINTENANCE, INC. $89,000.00
UNLIMITED SERVICE, INC. *$16,576,674.52
*CORRECTED TOTAL
Two hundred ninety-five (295) companies were notified of this contract being advertised and twenty-two (22) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the estimated quantities, is not to exceed $89,000.00.
Eco Clean Maintenance, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $89,000.00, placing the bid equal to the estimate.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Revised Appendix D is not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 10-770-12 (Re-Bid), to Eco Clean Maintenance, Inc., in an amount not to exceed $89,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2010 expenditures, in the amount of $29,000.00, are available in Account 101-67000-612490. The estimated expenditures for 2011 are $30,000.00 and 2012 are $30,000.00. Funds for the 2011 and 2012 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 18, 2010