TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 18, 2010
COMMITTEE ON Procurement
Mr. Richard Lanyon, Executive Director
Title
Authority to increase Contract 07-163-3M (Re-Bid) R & D Building HVAC Improvements, Stickney Water Reclamation Plant, to Path-Milhouse, Joint Venture, in an amount of $14,254.29, from an amount of $8,253,300.00, to an amount not to exceed $8,267,554.29, Accounts 401-50000-645680 and 645780, Purchase Order 5001056 (As Revised)
Body
Dear Sir:
On July 9, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 07-163-3M (Re-Bid) R & D Building HVAC Improvements, Stickney Water Reclamation Plant, to Path-Milhouse, Joint Venture, in an amount not to exceed $8,253,300.00. The contract expires on April 24, 2011.
This contract has no prior change orders.
The contract includes the installation of new cooling towers and associated condenser water pipes. After review of the coordination drawings, the engineer determined that a wider trench is necessary to allow adequate space for the condenser water pipe installation between the new cooling towers and the R & D Building tunnel. As a result of the increase in trench width, two existing light poles and associated conduit and wiring need to be relocated.
The contractor submitted a cost proposal (COR-1) in the amount of $14,254.29, to complete the work. The engineer reviewed the proposal, found it reasonable, and stated via correspondence 248, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is in the best interest of the District, and is authorized by law.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 07-163-3M (Re-Bid), in an amount of $14,254.29 (0.17% of the current contract value), from an amount of $8,253,300.00, to an amount not to exceed $8,267,554.29.
Funds are available in Accounts 401-50000-645680 and 645780.
Requested, Kenneth A. Kits, Acting Director of Engineering, TEK:JAW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 18, 2010