TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 18, 2010
COMMITTEE ON Procurement
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-730-11, Crane Repairs and Maintenance in the North Service Area, estimated cost $80,700.00, Account 101-67000-612650, Requisitions 1290612, 1299062 and 1299063
Body
Dear Sir:
Contract documents and specifications have been prepared for Crane Repairs and Maintenance in the North Service Area at the request of the Maintenance and Operations Department.
The purpose of this contact is to provide annual crane and hoist preventive maintenance inspections and services throughout the North Side area.
The estimated cost for this contract is $80,700.00. The estimated 2010, 2011, 2012, and 2013 expenditures are $13,900.00, $26,900.00, $26,900.00, and $13,000.00, respectively.
The bid deposit for this contract is $4,300.00.
The contract specifications require that all work commence upon approval of the contractor’s bond and terminate May 1, 2013, or upon expenditure of available funds, whichever occurs sooner. Liquidated damages are $100.00 for each calendar day of non-compliance in accordance with the “Time” Section of the Agreement.
The Multi-Project Labor Agreement will be included in this contract.
Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise March 31, 2010
Bid Opening April 20, 2010
Award May 20, 2010
Completion May 1, 2013
Funds for the current year are available in Account 101-67000-612650. Funds for subsequent years, 2011, 2012 and 2013, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-730-11.
Requested, Osoth Jamjun Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:MA Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 18, 2010