TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 1, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order for Contract 10-105-12 (Re-Bid), Helicopter Service for a Two-Year Period, to Len Jablon Helicopters, Inc., in an amount not to exceed $35,820.00, Account 101-16000-612330, Requisition 1284991
Body
Dear Sir:
On October 15, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 10-105-11 Helicopter Service for a Two-Year Period.
In response to a public advertisement of November 4, 2009, a bid opening was held on November 17, 2009. All bids were rejected, as reported at the December 17, 2009 Board Meeting.
In response to a public re-advertisement of January 27, 2010, a bid opening was held on February 23, 2010. The bid tabulation for this contract is:
LEN JABLON HELICOPTERS, INC. $35,820.00
HELIMOTION LLC $63,000.00
Thirty-four (34) companies were notified of this contract being advertised and four (4) companies requested specifications.
Len Jablon Helicopters, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $41,400.00, placing the total bid of $35,820.00, approximately 13.5 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the type of service is not covered under the MPLA.
The revised Appendix D was not included in this contract because it is below the $100,000.00 threshold.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 10-105,12 (Re-Bid), to Len Jablon Helicopters, Inc., in an amount not to exceed $35,820.00. No bid deposit was required for this contract.
Funds for the 2010 expenditure, in the amount of $20,700.00, are available in Account 101-16000-612330. The estimated expenditure for 2011 is $15,120.00. Funds for the 2011 expenditure are contingent on the Board of Commissioner’s approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 1, 2010