TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 1, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-838-11 Services to Rebuild Two Rotating Assemblies at the Calumet Water Reclamation Plant, estimated cost $75,000.00, Account 101-68000-612600, Requisition 1297583
Body
Dear Sir:
Contract documents and specifications have been prepared to rebuild two Allis Chalmers Type LS Rotating Assemblies at the Calumet Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure services and materials to rebuild two Allis Chalmers Type LS pump rotating assemblies and perform related machining and alignment work, as needed, at the Calumet Water Reclamation Plant.
The estimated cost for this contract is $75,000.00.
The bid deposit for this contract is $3,750.00.
The contract specifications require that the rebuild work be completed within 120 days after approval of the Contractor's Bond and that any ordered machining or alignment work be completed by December 31, 2010. Liquidated damages, in an amount up to $100.00 per calendar day, may be assessed whenever the contractor breaches the specified time limits for starting and completing the work.
The Multi-Project Labor Agreement (MPLA) will be included in this contract, but will only apply for any alignment work which is performed on-site.
Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise April 21, 2010
Bid Opening May 11, 2010
Award June 17, 2010
Completion December 31, 2010
Funds are available in Account 101-68000-612600.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-838-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 1, 2010