TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 1, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-864-11 Seal Coating and Patching of Roads at the Prairie Plan Site in Fulton County, Illinois, estimated cost $40,000.00, Account 101-68000-612420, Requisition 1300987
Body
Dear Sir:
Contract documents and specifications have been prepared for the procurement of services for seal coating and patching of roads at the Prairie Plan Site in Fulton County, Illinois. The services will include the repair and patching of existing pavements, grading roads, and seal coating approximately two miles of the existing road.
The estimated cost for this contract is $40,000.00.
The bid deposit for this contract is $2,000.00.
The contract specifications require that services commence upon approval of the contractor’s bond, and terminate on September 30, 2010. Liquidated damages are two hundred dollars ($200.00) per day for each calendar day that the Contractor fails to complete the work in the time specified.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the work site is located in Fulton County, Illinois.
Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise April 21, 2010
Bid Opening May 11, 2010
Award June 17, 2010
Completion September 30, 2010
Funds are available in Account 101-68000-612420.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-864-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, OJ:MPS:SO’C:MAG:LSC:IJA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 1, 2010